1Top up
At the desk, by cash or card, or from the phone. The code arrives printed, on WhatsApp, by email or straight into the app.
Token System · Nixsa Studio
One prepaid credit.
Every point of sale.
One control centre.
For festivals, concerts, holiday resorts, amusement parks and fairs. Guests top up once and spend anywhere, with no queues at the bar. You collect the money at a few staffed points and see every euro in real time.
€270,000topped up in a single night
94stations live at the same time
0.02 saverage response at peak times
5 languagesin the guest app
The problem
Twenty bars.
Twenty tills. No control.
- Cash is everywhere. Every bar takes its own money. The gap between what is sold and what is banked is a cost you never see, but always pay.
- Queues cost sales. The bartender pours, takes payment, gives change. At peak time, people who see the queue simply give up.
- Splitting revenue is a fight. Different operators, a share for the venue owner: the split is manual, slow and open to dispute.
- The data isn't there. What sells, where, at what time. Without numbers, the next event is planned from memory.
The solution, in one sentence
Guests pay once.
And spend everywhere.
Money comes in only at the top-up desks, where you can count and control it. Bars no longer handle cash: they scan a QR, deduct the credit and serve. Management sees everything from a single dashboard, as it happens.
Event in progressSaturday 12 July · updated nowLive
Topped up€48,320+€4,180 in 30 min
Spent€41,870+€3,210 in 30 min
Outstanding€6,450credit not yet spent
Average ticket€11.40+€0.60 vs average
Spend per half hoursales top-ups
19:0020:0021:0022:0023:00
Points of sale
North BarBar operator€9,840
Cocktail BarBar operator€8,910
Street foodFood operator€7,320
Ice cream standFood operator€4,150
North BarBar operator€9,840Cocktail BarBar operator€8,910Street foodFood operator€7,320Ice cream standFood operator€4,150Entrance Desk · Julia● Online 21:42
Credit to load€50.00From €100: −10% automatically
€20€20 credit€50most popular€10€10 credit€100pay €90−10%
+1+5+10Other
Last: C-005707€50.00 · cash · 9:41 pm
ContantiCarta
StampaWhatsApp
Received€60.00
Change€10.00
21:42
SNHi AnnaSummer Night Festival
Available credit
32.50 €
482 177Anna R.
Pay
Top up
Order
History
Order A-27 · readyPick up at South Bar
Recent activitySee all
Margherita slicePizza oven · 9:31 pm−4.50Top-up at the deskEntrance Desk · 9:12 pm+50.00
2 × Pint of beerSouth Bar · 8:58 pm−12.00How it works
Three steps for your guests.
No sign-up required.
Nothing to download and no mobile data needed: the code works on paper too. Those who want can use the app and skip the queue.
1
2Show the QR and collect
At any point of sale on site. The bar scans the code, deducts the credit and serves. No change, no cash, two taps.
Saturday 12 July21:47
SNSummer Night FestivalnowYour order A-27 is readyPick it up at South Bar by showing your code.
SNSummer Night Festival3 min agoTop-up successful+€50.00 added to your credit.
Order and skip the queue
In the app they order from several bars in one basket, pay with their credit and get notified when it's ready. They just walk up and collect.
Industries
Built for venues with
big crowds and many bars.
One system, configured for your venue. Pick yours and see what changes.
Typical scenario15,000 guests · 6 hours · 12 bars and food stands run by 4 operators
Concerts and festivals
Thousands of people who all want a drink and a bite in the same twenty minutes. This is where every second at the bar is money.
- Bars stop handling payments: they scan the QR and serve. Service gets faster and the queue keeps moving.
- Skip the queue in the app: guests who order on their phone collect when it's ready, with no queuing.
- Four operators, zero arguments: at the end of the night everyone has their share, by percentage or guaranteed minimum.
- Peaks won't stop you: with over €60,000 topped up in half an hour, the system answered in a few hundredths of a second.
Typical scenario1,200 guests · one week · bars, restaurant, beach, rentals, shop
Holiday resorts and campsites
Guests top up on arrival and never reach for their wallet again all holiday: pool bar, beach, rentals, shop.
- Reception becomes the till: money comes in at one point only, counted and closed at the end of each shift.
- Pay by phone or card: the same credit works everywhere on site, even in swimwear.
- Your guests' languages: the app speaks Italian, English, French, Spanish and German, catalogue included.
- Leftover credit under control: unspent credit is refunded at the end of the stay, by the rules you set.
Typical scenario6,000 visitors · paid attractions, food, shops, souvenir photos
Amusement parks and play areas
One credit for the whole family, for the ice cream, the paid ride and the soft toy on the way out.
- One payment network: rides, food and shops all accept the same credit, with no tills on every corner.
- Bundles at the gate: sell fixed amounts with an automatic discount on larger top-ups to raise average spend.
- Stock updates itself: every sale deducts the ingredients and warns you before anything runs out.
- Know what earns: sales by outlet, by product, by half hour. Decide where to put staff and what to drop.
Typical scenario40 stands from 25 exhibitors · desks at the gates · three days
Fairs, food festivals and markets
Many exhibitors, one payment network. The organiser collects, every stand sells, and the accounts settle themselves.
- Each exhibitor gets their share: based on real sales, by percentage or guaranteed minimum for each one.
- A view for everyone: each stand sees its own numbers, never anyone else's. The owner sees their share.
- Cash-free stands: no floats to hand out, no change, no shortfalls.
- No signal in the square? Desks switch to emergency mode and keep selling. The accounts sync afterwards.
Typical scenarioDozens of food outlets · several companies · a 15-minute half-time
Stadiums, arenas and sports venues
It all happens at half-time. The system handles the peak, and after the match you know what every kiosk took.
- Pre-order for half-time: fans order in the app and collect in a 15-minute slot.
- Several companies, one statement: net due, fees and the venue's share calculated for every concession.
- The owner checks for themselves: a dedicated view of their share, published when you decide.
- Network under strain: every station logs drop-outs and slowdowns minute by minute, with the figures to show your provider.
Typical scenarioLounge bar, pool, spa, restaurant · international guests
Hotels and resorts
In-house credit for every service on the property, with the elegance of never asking guests for their wallet.
- Top up at reception, spend anywhere: bar, pool, restaurant and services, with a QR on the phone.
- Vouchers and complimentary credit: welcome credit valid only at certain outlets or for certain products, kept out of revenue.
- Five languages: guests use the app in their own language, picked automatically from their phone.
- Tailored: links to your property's systems are assessed and built project by project.
Typical scenario3 bars · 1,500 entries · peak between 1 and 3 am
Nightclubs and multi-bar venues
At the bar you pour, not count. Money comes in at the desks, where you control it.
- Top-ups with drinks included: the desk prints a voucher for each drink, the bar scans it and serves.
- No free-typed amounts at the bar: prices are set by the system, which closes the door on off-the-books sales.
- Staff passes and comps: kept apart from real sales, so they don't distort the numbers.
- Automatic alerts: frequent refunds, zero-cash closings, shortfalls. You see them before they become habits.
Typical scenarioCanteen, café and vending · hundreds of meals a day
Canteens, campuses and institutions
Credit for employees, students or staff, with automatic periodic top-ups and no cash at the till.
- Passes with automatic top-up: staff credit renews itself every period, with no trip to the desk.
- Staff meal vouchers: kept separate from sales, with their own report.
- Custom validity: credit spendable only at certain outlets or on certain product groups.
- Special subsidies and agreements: configured or developed around your own rules.
The system, tool by tool
Five tools that work together.
Use them all, or only the ones you need.
01 · The top-up desk
Money comes in where you control it.
A tablet and a thermal printer. The cashier loads credit in seconds; at the end of the shift the till is closed with a count, not with hope.
- Fast top-ups
- Quick keys or fixed amounts of €10, €20, €50. Cash or card on the terminal you already have.
- A discount that raises spend
- “Top up €100, get 10% off”: the guest pays 90 and gets 100, automatically.
- The code wherever you want
- Printed, on WhatsApp, by email or credited to the guest's app. Even if the printer is down.
- Closings that add up
- Float, takings, signed cash drops, count. Discrepancies show up on their own and a second person signs off.
Entrance Desk · Online21:42
Top upCredit+ orderDrawer
Credit to load€50.00Top up €100: −10% automatically
€10€10 credit€20€20 credit€50€50 credit€100pay €90−10%
+1+5+10Other
Payment
Charge €50.00
ContantiCarta · POS
Code delivery
StampaWhatsAppEmailApp
Received€60.00
Change€10.00
02 · The guest app
Order ahead. Skip the queue.
In the browser or on Android, with no sign-up needed to pay. Guests top up, order, get notified and collect: one less queue for you.
- One basket, several bars
- Beer from the bar, a sandwich from street food: one order, collected as soon as it's ready or in a 15-minute slot.
- Secure payment at the bar
- A QR valid for a few seconds, with a 6-digit code to read out. A photo of the code isn't enough to spend.
- Top up by card
- On the payment provider's secure page: card details never pass through the system.
- Five languages
- Italian, English, French, Spanish, German. Catalogue and notifications included.
21:44
Menu
AllBeerCocktailsFood
21
3Go to basket2 bars · as soon as ready€20.00
03 · The point of sale
Scan the code. Deduct the credit. Two taps.
Bar staff just serve: no cash, no change, no maths. And no shortcuts, because prices are set by the system.
- Each bar's own menu
- Only that outlet's products, on big buttons. A sold-out item is switched off with one tap.
- App order queue
- Preparing, ready, collected. The guest's phone rings when it's their turn.
- No free-typed amounts
- The server calculates the price, promotions included. A refused sale is still logged.
- Stock between bars
- Bar A asks, bar B delivers: stock moves without paperwork.
South Bar · Mark● Online 21:44
DrinksFoodDesserts
Pint of beer6.002Spritz8.50
Glass of red6.00Sandwich8.001Fries4.00
Soft drinkSold outApp ordersA-27 · readyA-28 · preparing
Code scanned482 177
Spendable credit€32.50
Pint of beer2 × 6.0012.00Sandwich1 × 8.008.00Total€20.00
Balance after€12.50
Charge €20.00
04 · Stock
Know what's running out. Before it does.
Every sale deducts ingredients according to the recipe. When something runs out, the products that use it disappear from the menu on their own: nobody sells what isn't there.
- Recipe-based deduction
- A pint takes 0.4 L from the keg, a sandwich takes bread and sausage.
- Suggested restock
- The system tells you what to bring to each bar to get back to the right level.
- Warehouse and bars
- Stock for every outlet, transfers “in transit”, stocktakes with a mandatory reason.
- From Excel in a minute
- Items, stock and price lists load from a spreadsheet, pre-filled with the day's data.
Stock · South Bar21:50
Stock levels2 sotto scorta
Draught beer30 L kegs33 LSausagerecipe deduction1.2 kg
Breadwarehouse and bar140 pcsWater 0.5 Lbar210 pcsSuggested restock2 × 30 L kegs · 3 kg sausageSend
05 · The management dashboard
By the end of the night, the books are already closed.
From any computer, while the event is running: how much came in, how much was spent, where, at what time, and what each party is owed.
- Live event
- Takings, orders and workload for every bar, refreshed every 15 seconds.
- Automatic revenue split
- Percentage or guaranteed minimum for each operator: the higher applies. Fees and costs already deducted.
- Ready for your accountant
- Spend by VAT rate and payment method, with Excel export.
- Compare nights
- Align events by start time and see, half hour by half hour, what changed.
Revenue splitStasera
Bar operator€18,41044% · above minimum
Food operator€15,07036% · above minimum
Venue owner€8,39020%
VAT rateCashCardAppTotal
VAT 10%13,12017,9403,02034,080
VAT 22%2,8904,1507507,790
Tonight's best sellers
Pint of beer2,140 pcs€12,840
Sausage sandwich860 pcs€6,880
Spritz610 pcs€5,185
Pint of beer2,140 pcs€12,840Sausage sandwich860 pcs€6,880Spritz610 pcs€5,185Plus · The supervisor console
Whoever runs the night fixes things from their phone.
The supervisor walks between bars with a phone or tablet, logs into any till under their own name and fixes things on the spot, without asking anyone for a password.
- Refunds and reprints on the spot
- Partial ones too, always with a reason, always signed with their name.
- Network status
- Drop-outs, slowdowns and failed prints for every station, minute by minute.
- Vouchers and people
- Issue a comp, enable an operator, move a sale to the right bar.
- Messages to everyone
- A message to every station or just one, with read receipts.
Control room · Summer Night Festival● 14 stations connected 21:52
StationsLuke · night supervisor
All 141211
Taken tonight€41,870+€3,210 last 30 min
Sales per minute38
Avg. network96%
Entrance DeskJUJulia · last 12 s ago€6,210
North BarSASara · 2 slowdowns€9,840
South BarMKMark · last 4 s ago€8,910
Ice cream standPAPaul · in emergency mode€4,150Offline
Needs attention
Ice cream stand offline3 emergency vouchers pending: they sync on their own
North Bar below minimumDraught beer: 33 L
Refund requestedSouth Bar · 1 spritz rung up twiceOpen
Cerca ricevutaStornaRistampaAvviso a tutti
It works even when the network doesn't
Ten thousand phones switched on.
The network drops. You keep selling.
In crowded areas the connection is the weakest link. That's why emergency mode isn't an idea: it's already in use, in the field.
- 1
The network drops
After two failed checks the desk offers emergency mode. Password required to enter.
- 2
Sales carry on
The desk uses the saved price list and prints a signed voucher for every item.
- 3
The bar verifies offline
It checks the voucher's signature with no network and collects it: no fakes, no duplicates.
- 4
Everything is reconciled
When the connection returns, sales upload on their own, to the right night, with no duplicates.
Security and control
Every euro has a name,
a time and a place.
A ledger that can't be erased
Double-entry bookkeeping. Every mistake is fixed with a recorded reversal: you always know who did what.
Credit never below zero
Not even with two sales at the same instant. And a request repeated by the network is never counted twice.
The value stays on the server
The code holds only a signed identifier. Copying or altering it gives nobody any credit.
Anti-fraud alerts
Shortfalls, frequent refunds, closings always at zero, card payments with no POS reference: the dashboard flags them automatically.
Per-person permissions
Cashier, bartender, operator, venue owner: each sees and does only what concerns them.
Controls you switch on
Mandatory counts, operators tied to their station, two-factor codes for management, closed periods locked.
Not a prototype
Already in operation,
with tens of thousands of people.
Real figures from a live installation, anonymised.
€270,000topped up in one night, across 49 top-up desks
€61,700topped up in the peak half hour, with no slowdowns
1.67 mserver requests in one night, 0.023 s average response, zero outages
94stations monitored simultaneously, minute by minute
28,700items served in a single night
444 per secondtop-ups handled in load testing, without a single error
What you need to get started
From you, very little.
We bring the rest.
Two to six weeks from the first meeting to the first live event, depending on how complex your venue is.
On your side
A tablet per desk and per barmid-range Android
A thermal printerwhere receipts and vouchers are needed
A connection on siteand if it drops, there's emergency mode
Any computerfor the management dashboard
On ours
Installation and setupprice lists, outlets, operators
Staff trainingdesk, bar and management, with video guides
Support at your first eventson site or remotely
Updates includedimprovements reach everyone
Configured for your venue:
Outlet names and logicTop-up amounts and discountsCredit expiry and refundsPercentages and minimums per operatorApp branding and nameGuest languagesCustom-built features
Frequently asked questions
The answers,
in short.
Do guests have to download an app?
No. They can top up at the desk and get a code printed, on WhatsApp or by email. The app, in the browser or on Android, is an extra for ordering ahead and skipping the queue.
What if the connection drops?
Desks switch to emergency mode and keep selling with signed vouchers, which bars verify even offline. When the connection returns, everything is reconciled with no duplicates.
Can I manage outlets run by different operators?
Yes, it's one of the reasons the system was built. Each operator has their own view and revenue split, by percentage or guaranteed minimum, without seeing anyone else's numbers. The venue owner can have their own view too.
What happens to unspent credit?
You decide: expiry, refund on request with a form and ID, or validity for future events. The system tracks every request and its outcome.
How safe is it against theft and tricks?
The value stays on the server, the ledger can't be erased, prices can't be typed in at the bar, and a dashboard flags shortfalls and unusual behaviour. Every transaction carries the name of whoever made it.
Do I need special hardware?
No. Mid-range Android tablets, thermal printers and the card terminal you already use are enough. The management dashboard opens on any computer.
Who owns the data?
You do. It's processed under European data-protection rules and can be exported at any time.
Let's talk
Tell us about
your event.
How many outlets, what crowd you expect, how revenue is split. We'll reply within one working day with a concrete proposal: setup, timing and costs.
[email protected]